D&D session scheduler: Get the whole party to the table
Finding one night the whole party can play is the hardest part of any campaign. WhenMost turns the scheduling scramble into one shared link and shows the night the most players can make, and who would miss it. No account, no ads, and every player sees times in their own timezone.
Start your session poll
Everyone answers in their own timezone automatically.
No account. You get a link to share.
How it works for a D&D group
Add your candidate nights
Pick the dates and hours the session could run. No account needed.
Drop the link in your group chat or Discord
Every player marks when they can play, straight from their phone.
Lock the night the most can make
WhenMost highlights the best night and shows exactly who is missing, so you can call it.
How WhenMost helps your table
- Find the night that saves the session
- Perfect attendance is rare. WhenMost highlights the slot the most players can make and names who is missing, so you can decide whether to run it or move it.
- Built for recurring campaign nights
- Save your party once, then open a fresh poll for next week's session in one tap instead of rebuilding a grid every time.
- Handle players in different cities
- Everyone marks availability in their own timezone, so an online table split across states or countries just works, daylight saving included.
- No login, so players actually reply
- Your table will not sign up for another app. One link with no account gets everyone to answer in seconds.
Not just D&D: any tabletop RPG or board game night
The scheduling problem is the same for any tabletop RPG, a board game night or a card game pod: a fixed group, a long session, and at least one player who is always busy. Once answers are in, choose how long the session runs, up to 4 hours, and WhenMost finds the best unbroken window and names who would miss it.
Other free ways to schedule a D&D session
Free options fall into four groups. For a quick poll with no sign-up, use When2meet, WhenIsGood, Rallly, LettuceMeet or WhenMost. To schedule inside Discord, Tabletop Time has an optional bot. Can We Play? keeps a running campaign calendar that players sign in to. Once the night is set, put it on a shared calendar.
Details checked September 2026. “Not stated” means the tool's own site does not say.
| Tool | Account to reply | Discord bot | Reminders | Saved group or recurring sessions |
|---|---|---|---|---|
| Tabletop TimeFree and open source, with quorum support so you can play when one player is out. | No | Yes, optional | Yes, via its Discord or Telegram bot | Campaign mode for a run of sessions |
| Can We Play?Free and ad-free, with available, maybe and unavailable marks instead of a new poll every session. | Yes, Google or Discord sign-in | Not stated | Not stated | Yes, a running calendar per game |
| When2meetFree with no login, but on phones the grid is fiddly and drag-painting on a small screen is error-prone. (Source: usecarly.com, Jul 2026) | No | Not stated | No | No |
| WhenIsGoodFree with no sign-up, and it adjusts times to each person's time zone once the organiser turns on Use Timezones. | No | Not stated | Not stated | Not stated |
| RalllyFree and open source. Players answer yes, if need be or no, and see times in their own time zone. | No | Not stated | Not stated | Duplicate polls on the paid Pro plan |
| LettuceMeetFree, with an optional Google or Outlook calendar connection so players see their own events while marking times. | No, continue as guest | Not stated | Not stated | Not stated |
| Doodle (free plan)The free plan shows ads, caps a poll at 10 time slots, and creating a poll needs a Doodle account. | No, name and email | Not stated | Paid plans only | Duplicate polls on paid plans |
| WhenMostNo ads, per-player time zones, and the best window by session length with who would miss it. If your table lives in Discord and wants reminders, Tabletop Time fits better. | No, just a name | No | No automatic reminders | Yes, saved groups |
D&D scheduling FAQ
How do I schedule a D&D session with my group?
Create a WhenMost poll with a few candidate nights, drop the link in your group chat or Discord, and every player marks when they are free. WhenMost shows the night the most of your party can make.
Can I schedule recurring campaign sessions?
Yes. Save your table and open a fresh poll each week in one tap, so you never rebuild the whole schedule from scratch.
Does it work for online games across time zones?
Yes. Every player marks and reads times in their own local timezone, with daylight saving handled, so nobody has to convert hours by hand.
Is it better than a Doodle or When2meet for D&D?
For a recurring table it is built for exactly this. There is no login and no ads, it works properly on phones, and you can save your party to reschedule each week without starting over. For how those two compare with each other, see When2meet vs Doodle.
What is the best free app to schedule D&D sessions?
It depends on where your table lives. For a quick poll with no sign-up, When2meet, WhenIsGood, Rallly, LettuceMeet and WhenMost are all free, and WhenMost also saves your party and shows who would miss each night. If your table lives in Discord and wants reminders, Tabletop Time has an optional bot that posts poll results and reminders in your channel. If you want a running campaign calendar and your players do not mind signing in, Can We Play? does that. Doodle's free plan works too, but it shows ads and caps a poll at 10 time slots.
Can we still play if one player can't make it?
Yes. WhenMost ranks nights by how many players can make them. Tap any night to see who would miss it, so you can decide whether to run the session without them.
Is it free?
Yes. WhenMost is completely free, with no login and no ads. You can offer up to 10 candidate nights per poll.
Session 8 won't schedule itself.
One link, every player answers from their phone, and the best night lights up.
Other groups
Dungeons & Dragons and D&D are trademarks of Wizards of the Coast. WhenMost is an independent tool and is not affiliated with or endorsed by Wizards of the Coast.